Bookkeeping Services
Our professional bookkeeping service keeps your financial records clean, current, and organized throughout the year. We reconcile your accounts, categorize transactions, prepare monthly reports, and ensure everything is ready for tax season — so you always know exactly where your business stands financially.
Key Benefits
Monthly Financial Reports
Receive clear profit & loss statements and balance sheets every month.
Bank Reconciliation
All accounts reconciled monthly to catch errors and discrepancies early.
Cloud-Based Access
Access your financial data anytime through our secure online portal.
Tax-Ready Records
Your books are always organized and ready for tax season — no scrambling in April.
Frequently Asked Questions
How long does the CRA require me to keep business records?
Generally, business records must be kept for 6 years from the end of the tax year they relate to. Records must be complete, organized and readable — including electronic records, which must stay in a format the CRA can access. We maintain your books in the cloud so records are organized and retrievable whenever the CRA asks.
What is included in your monthly bookkeeping service?
Each month we record all sales, purchases, payroll and bank activity, reconcile your bank and credit card accounts, and deliver financial statements. Clean monthly books mean your GST/HST returns, payroll remittances and year-end tax filings are always prepared from accurate, supported numbers.
Do you work with cloud accounting software?
Yes. We maintain your books in cloud accounting software, which lets us work with you entirely online — you upload or connect your documents, and we handle the rest. If you already use a package, we can usually take over the existing file.
Why not just do the bookkeeping once a year at tax time?
Annual catch-ups tend to hide errors, lose receipts, and leave input tax credits and expenses unsupported by the time they matter. Monthly bookkeeping also spreads the cost evenly, keeps GST/HST and payroll filings on schedule, and gives you current numbers to actually run the business with.
Can you take over or clean up my existing books?
Yes. We regularly take over books from other providers or from owners who have fallen behind, including multi-year cleanups. Once your books are current and reconciled, we move you onto a monthly schedule to keep them that way.
What records do I need to keep to support my expenses?
Invoices and receipts showing the supplier, date, amount, tax paid and what was purchased. Bank and credit card statements are useful for reconciliation but generally aren't enough on their own to support an expense claim or an input tax credit — the underlying invoices are what the CRA asks for.
What is this service?
Bookkeeping is the ongoing recording of a business's financial transactions — sales, purchases, payroll, and bank activity — to produce accurate books, financial statements, and tax filings. Accountants Online provides monthly online bookkeeping for Canadian small businesses and self-employed professionals, with records maintained in the cloud and reviewed by accounting professionals.
Who needs this service?
Any business that needs reliable records for GST/HST, payroll, or corporate tax filings benefits from bookkeeping. The CRA requires most businesses to keep records for six years from the end of the tax year they relate to. Bookkeeping is essential for incorporated businesses, GST/HST registrants, and self-employed professionals claiming business expenses.
What documents are required?
- Bank and credit card statements (connected securely or uploaded)
- Sales invoices and customer receipts
- Purchase receipts and supplier invoices
- Payroll records and government remittance confirmations
- Loan and financing statements
Key deadlines
Books should be closed each month and fully reconciled before GST/HST, payroll remittance, and year-end tax deadlines. Records must generally be retained for six years from the end of the relevant tax year.
Common mistakes to avoid
Mixing personal and business accounts, letting receipts pile up instead of recording them monthly, unreconciled bank accounts that hide errors, and missing records at tax time — which can make eligible expenses impossible to support if the CRA reviews your return.
How to get started
Book a free 15-minute consultation. We'll review your situation, tell you exactly what we need, and give you a flat-rate quote before any work begins. Everything is handled online through your secure client portal.
Get started — request a consultation